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Bylaws |
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ARTICLE VIII ELECTIONS
a. Any member interested in nominating a candidate for office must submit such nomination in writing to the Elections Committee, using the official form prescribed by the Association, provided that the nominating member shall be a member in good standing and that the application be signed by the member and the nominee accepting the nomination. This form must be submitted to the Elections Committee on or before August 10, either in person, or postmarked by this date. b. The Secretary of the Elections Committee shall determine from the records of the Association whether those nominated are properly qualified to be elected as Directors. Any nominee who does not qualify, must be so notified by mail before the names of the qualified candidates are inserted in the official ballot form, so that said nominee may have time to contest or remedy the reasons for his/her disqualification or exclusion. c. The Secretary of the Elections Committee shall notify the membership in writing the names of the qualified nominees to be included in the ballots on or before August 17. d. Any member not in agreement with the circularized list of nominees, shall notify the Elections Committee, by registered mail only, of his/her disagreement, on or before August 27, so that the Elections Committee may consider such notice and act accordingly.
a. The ballot forms must indicate the number of Directors to be elected, listing in alphabetical order the names of all candidates, together with their business affiliation at date of nomination, e.g., sole practitioner, local, regional or national firm, industry, government, education or other, with a blank square before the name of each candidate. b. Each ballot shall be sealed with the Corporate Seal of the Association and shall be signed by the President and Secretary of the Elections Committee. c. A validated ballot shall be mailed to each member in good standing qualified to vote at the member’s last-known address, by September 10. d. Each voting member shall place a cross or a check mark in the square opposite the name of the candidate or candidates of his/her choice and only the names so indicated shall be counted. The total number of Directors to be elected annually shall be five (5). Ballots which contain fewer than three (3) or more than five (5) selections, shall be annulled and none of the votes indicated therein shall be counted. This requirement shall be printed on the ballot. e. Ballots may be cast in person on election day, or by mail. If the votes are to be mailed in, the envelope thereof must be post-marked on or before a date five (5) days prior to election day and addressed to the Secretary of the Elections Committee.
The Board of Directors will appoint an Elections Committee, which shall be responsible for the direction and supervision of the elections. The Elections Committee shall be composed of a Chairman, a Secretary and at least one more member. No candidate may serve as member of the Elections Committee.
The annual election shall be held on the last Friday in September, at a place to be determined by the Board of Directors. Voting will commence at 6:00 P.M. and will end at 8:00 P.M. Members can vote in person on election day, or mail in their ballot in the envelope provided to that effect by the Elections Committee. A voter registration card must be signed and included. Said registration cards shall be kept under custody of the Secretary of the Elections Committee until election day. Upon determining the results of the election, the Chairman and/or the Secretary of the Elections Committee shall make public the names of the elected candidates and shall certify the results of the election to the Board of Directors, which shall meet for this purpose no later than October 4. The new Board of Directors which is elected will be confirmed by the current Board at this meeting.
At every annual election five (5) candidates shall be elected for two years as Directors by direct vote of the membership. The number of candidates to the position of Directors, belonging to any one firm or organization who are allowed to be elected at one time, shall be limited to two (2), such two being those candidates who obtain the largest number of votes within said group.
The President-Elect shall be the candidate who obtains the most votes at the election. At the first meeting of the Board of Directors after the elections, the continuing Directors and the newly elected Directors shall elect, by secret ballot, the Association’s President-Elect. The President-Elect must have served on the Board for at least one (1) year prior to his or her election, and must have been a member of the Association, in good standing, for at least one (1) year. The Board membership requirement and the Association membership requirement may be served concurrently. Each Board member must vote for only one (1) candidate, the candidate who obtains a simple majority of votes will be elected. After the final ballot, only those who are tied remain as candidates. In case of a tie another ballot must be taken, and if, after three (3) rounds of voting, there is still a tie for first place, then the President-Elect will be chosen by chance, for which purpose the President of the Association will draw lots with the name of each of those members who are tied in the third ballot.
Each member shall have the right to exercise one (1) vote on all matters. On election day, each member in good standing may vote for as many as five (5) and no fewer than three (3) of those candidates who are listed on the official ballot form.
The Officers of the Association with the exception of the President-Elect and the President will be determined by the eleven (11) members of the Board. With the exception of the President-Elect, who will be elected as per Section 6 of this Article, and the President (the President-Elect for the previous year becomes the President for the next year) this group will vote to select from among themselves those Directors who will serve as Officers for the period in which they were elected. The members of the Board who shall become Officers shall be: the President, President-Elect, Vice President, Secretary, Assistant-Secretary, Treasurer, Vice-Treasurer. There will also be four (4) Directors at large.
The terms of the Officers and Directors will begin the day the elected candidates are installed. The terms for elected Directors shall be two (2) years. No Director may be elected for the office of President for two (2) consecutive years. The term for elected officer shall be one (1) year.
To have the right to vote and to be nominated for election, the member must be a member in good standing, within the definitions of these Bylaws.
In the event that a Director should present his or her resignation, the Board of Directors will fill the vacancy by appointing the candidate who obtained the largest number of votes at the last election, without having been elected. The same procedure will apply to all successive cases. This will be governed by the regulations set forth in Article VIII, Section 5, regarding the election of members from one same firm or organization. If the resignation is that of an Officer, the Board of Directors will appoint a successor as prescribed in these Bylaws. If there is a tie in number of votes for prospective appointees, the situation will be discussed with the tied candidates. If said discussion produces agreement between the candidates as to who shall be appointed to the Board of Directors, the matter will be resolved by drawing lots.
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© 2005 Cuban-American CPAs. All Rights Reserved. |
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